Scott brings deep experience in research administration, organizational leadership, and process improvement. He has been with the 天美影院 since 2018, most recently serving as Director of Research Administration in the , where he led a transformative effort to consolidate and standardize pre-award, post-award, and PI portfolio management. This work emphasized data-informed decision-making, continuous process improvement, and creating sustainable systems that enable both compliance and high-quality service.

In this new role, Scott will lead the development of the Research Administration Collaborative in partnership with schools, colleges, and central units for all three 天美影院campuses. His approach centers on engaging the community, listening carefully to feedback, and using data and shared governance to guide decisions, to strengthen support for researchers by improving consistency and reliability of services.

We are confident that Scott鈥檚 collaborative leadership, deep understanding of UW鈥檚 research environment, and commitment to people and processes will help guide this work in a thoughtful and inclusive way.

The post Scott Kelly named Executive Director of Research Administration Collaborative appeared first on 天美影院Research.

Current Status

The project remains in progress and is not yet complete pending additional actions by Workday. In addition, the award cost processing issue communicated in the June 11,2026 MRAM email communication affected a number of grants that were also impacted by the ISD errors.

Grants Impacted

Review the (天美影院NetID required).

Within the list you will find two key tabs:

• Fixed ISDs – Grants with related ISDs errors that have been corrected
• Pending ISD Fixes – Grant with related ISD errors that have not yet been corrected

The column titled 鈥�Impacted by 5/27 RAC鈥� identifies grants affected by the Reprocess Award Cost (RAC) issue.

Guidance for Units

Please use the following guidance when determining whether reclass journals may be processed:

• Fixed ISDs 鈥� Not Impacted by the 5/27 RAC Issue: Reclass journals may be processed.
• Fixed ISDs 鈥� Impacted by the 5/27 RAC Issue: Reclass journals must remain on hold.
• Pending ISD Fixes: Reclass journals must remain on hold until further notice.

We will continue to provide updates as additional information becomes available. Questions may be directed to gcahelp@uw.edu.

The post MRAM -Status Update: ISD Corrections and Reclass Journal Hold Requirements appeared first on 天美影院Research.

Topics included:

• Message from GCA
• Updates and Important Reminders
  • Program Income Internal Sales
  • Award Cost Processing Error
• SAGE Integration Impacts for Renewal MODs

Review for details.

The post MRAM: June 2026 GCA Newsletter appeared first on 天美影院Research.

SAGE Budget

New Object Code 39-00 Unallocated – Not Subject to F&A
A new object code, 39-00, is now available to budget preparers. It is selectable in the Other Costs section and is always excluded from F&A. Budget preparers no longer need to use custom F&A for unallocated expenses. This code is useful in a variety of situations, including:

• Resolving $1 differences between budget calculations and the Notice of Award (NoA).
• Lump sum entry when allowed
• More efficient subaward worksheet setup

Note: 39-00 will only be selectable on newly created budgets. Copy a pre-existing budget to incorporate 39-00 into in-progress budgets. If your existing budget uses Custom F&A and 38-00 is excluded from F&A, your copied budget will convert 38-00 entries to 39-00.

Miscellaneous Maintenance

Fix: Grant Runner Personnel Order
When Application PIs are added to a SAGE Budget connected to a Grant Runner application, the RR Budget sponsor form will now correctly order the Application PI at the top of the personnel listing.

Updated Documentation

The following SAGE documentation pages have been updated as part of this release:

• Budget Other Costs
• F&A Base Type Object and Sub-Object Codes

Known Issue

During testing for this release, we noted a non-blocking issue in the eGC1 Non-Fiscal Compliance section. In read-only view, the Data & Technology and Environmental Health and Safety sub-sections are displaying duplicate responses. We expect to fix this within 24 hours.

If you have any questions or encounter other issues, please reach out to sagehelp@uw.edu. We appreciate your patience.

The post June 17, 2026 SAGE Release Notes appeared first on 天美影院Research.

Within a week or so following every MRAM, an email like this one typically goes out with Q&A from the session and a link to the meeting materials.

Questions by topic:

• PAFC Hot Topic: PAFC Hot Topic: Salary Cap on Retro Update
• FY26 WA State Estimate Letters
• RAD Reports
• SAGE Update
• Research Security Updates
• New Process 鈥� Requesting Grant Congruence Review

PAFC Hot Topic: PAFC Hot Topic: Salary Cap on Retro Update

蚕:听For this report should we consider it a good replacement for R1269.1 or is this only for this specific scenario?
A:聽It’s a good replacement with the caveats other BI Portal reports have: It is not querying line data (EDW data has up to 1 day delay), you can’t drill into details since you’re not in the system etc.

FY26 WA State Estimate Letters

蚕:听If GCA doesn’t receive a response from the department, will you escalate to the dean’s office?
A: No, GCA will not escalate to the dean鈥檚 office. If there is no response, the estimate letter or invoice will be submitted to the sponsor with the information available to GCA. Any non-payment that results will become the responsibility of the department.

RAD Reports

Q: How often is the updated? Is it possible to note the last update in the report somewhere?
A: We update it weekly. The refresh date can be found as the last column of the data set, under “DSSProcessedDate”.

However, if you would like to download your own copy and refresh on demand, follow these instructions on how to download and refresh workbook reporting data.

SAGE Update

Q1:聽Are you doing away with 38-00?
A1:聽聽We are not doing away with 38-00. On new budgets:

• 38-00 will only be used for unallocated subject to F&A
• 39-00 will only be used for unallocated NOT subject to F&A

Q2: Can you provide more information on the upcoming SAGE entity risk identifier release and what a risky entity is and how entities are flagged?
A2: Please stay tuned for more information at an upcoming MRAM on entity risk and what this flag in SAGE will mean.

Research Security Updates

Research Security Training

Most federal sponsors have a requirement that covered individuals must complete research security training within 12 months prior to proposal submission. Expired or incomplete training can affect proposal submission. Review more information on聽Research Security Training.

International Activities Consultation

There is increased sponsor focus on collaborations involving certain countries of concern (China, Iran, North Korea, Russia). Researchers can request an聽(天美影院NetID required) to get help navigating sponsor concerns & disclosure requirements. We recommend initiating this consultation request as early as possible.

Research Security Update June MRAM Questions:

Q1: Some key personnel completed their training taking NSF training or through Seattle Children’s Research Institute (SCRI)or Fred Hutchinson Cancer Center. Are these Research Security Training (RST) acceptable if we attach their certificates on routing?
A1:聽The 天美影院recognizes & accepts training certificates for SCRI and FHCC that are issued by those institutions. Please send those certificates to聽researchsecurity@uw.edu聽and the Research Security Office will update My Research Training Transcript (MRTT). Certificates not issued by SCRI or FHCC will not be accepted.

Q2: Can you clarify timing of the training requirement? Some CITI training completed last year indicated it was “good” for 3 years, but agencies require completion within the past 12 months?
A2: Over the past 12+ months, the agencies have been updating their policies to reflect the requirement for completion within 12 months prior to proposal submission. Training dates that are out of compliance with this requirement will require the staff member re-take the training in order to certify to sponsors that their training is current (if required in the sponsor鈥檚 disclosure forms). In submitting a proposal, OSP is also required to certify training completion: expired training will affect approvals to submit a proposal and we recommend training be complete well in advance of submission. CITI also now sends email reminders starting 30 days prior to the one-year expiration of the training.

New Process 鈥� Requesting Grant Congruence Review

Q:聽Will this transition to a new form for IACUC review be shared聽with PIs?
A:聽Yes – we are planning to send out an email communication to all PIs as well regarding the new process.

The post MRAM: June 2026 Q&A appeared first on 天美影院Research.

Use these updated rates on multi-year sponsored program proposal budgets to best reflect anticipated costs for FY27 and beyond.

If you submitted a proposal using the previously published (preliminary) rates for budget years beyond FY27, upon award, you may re-budget as necessary to account for these changes. In most cases, this will not require sponsor approval.

Apply updated benefit rates to a SAGE Budget in progress:

1. Go to the Budget Settings on the left navigation, and expand the Data & Calculations section.
   • Before 7/01/2026, select Preliminary.
   • After 7/01/2026, select Current.
2. Then select Refresh Benefit Rates to apply these rates to your budget.

Questions about incorporating these rates into proposal budgets?

• Review the GIM 3 Benefit Rate policy
• SAGE Budget questions? Contact sagehelp@uw.edu
• Questions about the rates? Contact Management Accounting and Analysis fahelp@uw.edu

The post Final Fiscal Year 2027 Benefit Rates Available appeared first on 天美影院Research.

Background: On May 27, 2026 a Reprocess Award Cost job was aborted due to a processing error. While many journals from the aborted job were correctly updated to 鈥淐anceled鈥� status, a significant number were not. As a result, erroneous F&A activity posted to approximately 2,000 grants, and cost reimbursable spend lines tied to canceled journals affected an additional 2,000 grants. Workday Support has been notified, and both the root cause and potential remediation options are under investigation.

List of Impacted Grants:

Posting Dates in Workday: Erroneous transactions posted to grants on the following dates:

• May 1, 2026 – First day of the open accounting month
• May 27, 2026 – Date of the reprocess award cost event

Next Steps: The goal is to coordinate with Workday to implement a fix before both June and Fiscal Year 2026 close in mid-to-late July.

Impact to GCA Deliverables: Below is GCA鈥檚 processing approach for grants impacted by this issue

• Invoicing
  • Interim Cost Reimbursable Invoices 鈥� On hold
  • Final Cost Reimbursable Invoices 鈥� On hold
  • Installment & Milestone Invoicing 鈥� Proceeding as normal
• Reporting
  • Interim Financial Reports 鈥� On hold
  • Final Financial Reports 鈥� On hold
• F&A Adjustments 鈥� Remain on hold for impacted grants to prevent further downstream impacts
• Closing – On hold
• Urgent Sponsor Requests 鈥� GCA will manually adjust and submit deliverables as needed for urgent sponsor deadlines

No action is required from campus units at this time. We will provide additional updates as more information becomes available. Questions or concerns about this matter can be directed to gcahelp@uw.edu.

The post Reprocess Award Cost Issue – Impact and Next Steps appeared first on 天美影院Research.

Many of you have already received or will receive an estimate/invoice requests from your sponsors for estimates or invoices on grants sponsored by a Washington s tate agency. Grant & Contract Accounting (GCA) will prepare these on your behalf, but we will need your assistance to ensure a reasonable, good-faith estimate.

During the week of June 29th 鈥� July 2nd, 2026, GCA will send Award Portal tickets on Washington State awards that require invoicing information for the June 2026 billing period. One Award Portal ticket will be sent for each applicable award line, and departments will have one week to respond. We encourage all departments contacted to respond as soon as possible to ensure the required estimate letters can be prepared accurately and submitted on time.

GCA will prepare and submit one of the following by July 24, 2026 for active Washington State awards:

An estimate letter for award lines that:

• expire in FY26, or
• require supporting documentation from department regardless of expiration date

An invoice for award lines that expire after FY26 and either:

• are Cost Reimbursable and do not require any supporting documentation, or
• are Cost Reimbursable and GCA can provide supporting documentation, or
• Milestones/deliverables met through June and confirmed by the department

This information is also available on our . Please send questions to GCA by emailing gcahelp@uw.edu, submitting an Award Portal ticket, or calling 206-616-9995.

The post MRAM: FY26 Washington State Estimate Letters appeared first on 天美影院Research.

Because these changes have significant implications for federally funded research, the university will be submitting comments in response to the proposal. As noted in the Provost鈥檚 newsletter, we are seeking your input on the University鈥檚 overall response. Please use the University鈥檚 鈥淯niform Guidance 鈥� Proposed Changes鈥� form to provide your comments to University leadership to support the University鈥檚 official response to OMB.

More info and form

The post 2026 Proposed Uniform Guidance Changes appeared first on 天美影院Research.

I am excited to share that Vincent Gonzalez has accepted the role of Director of Grant & Contract Accounting. Vince joined GCA more than 12 years ago and has steadily progressed through roles of increasing responsibility during his time at the University.

Vince is a people鈥憃riented leader who combines a collaborative, supportive leadership style with deep technical expertise in accounting and research administration鈥攅xactly the blend needed to guide a large and complex accounting office. He is a highly respected technical resource who approaches challenges with creativity and a solutions鈥慺ocused mindset, particularly in navigating the evolving landscape of research administration at the UW. He has been and will continue to be an invaluable partner in Workday stabilization and improvement efforts.

We are very excited to have Vince step into this important leadership role. Please join us in congratulating him as he begins his new position as the Director of GCA.

Thank you,

Kirsten

KIRSTEN DEFRIES

The post MRAM: Congratulations Vincent Gonzalez – New Director of Grant & Contract Accounting appeared first on 天美影院Research.